On the Record - May 4, 2022

May 2022 

April Events Bring May Clean-Up Projects

In This Issue

Post–Records Management Month

Thank you to everyone who joined us in observing Records Management Month. Last month we launched several new tools and guides and heard from an amazing guest speaker. To view the recording of the April 15th event, the slide decks from both presenters, and links to tools and guides launched last month, go to our post-event page. 

Question of the Month 

How do I save my files? 

The question of the month is all about Filing. Is there a way I can store and manage my records to make them easier to manage and Request to Dispose?   

Yes! RIMS has two new Filing and Labeling Guides for AALL207 Departmental Employee Folder and AALL358 Departmental Student Records with more to come!

In Other News

Records Management Training 

Records and Information Management Services (RIMS) has scheduled sessions in UT Learn for records management training. We offer two Zoom courses: 

1) IG 101: Records and Information Management for Department Record Managers, a 2-hour class with hands-on experience, which is required for DRMCs but open to all who have records management responsibilities 

2) IG 103: Records and Information Management: What Everyone Needs to Know about University Records, a 1-hour class recommended for everyone else at the university. 

Visit our website to learn more about the records and information management training courses, or visit UT Learn to find and register for one of the available sessions

Working Remotely 

Flexible work arrangements are here to stay. More of us will be working remotely at least some of the time, and we will all be using more paperless processes. No matter where we are, when we work, or how rarely we use paper, we will continue to create official records in both paper and electronic formats that must be managed appropriately and in compliance with university policy. University Records Guidance While Working Remotely provides useful information for managing university records; it is linked as a new quick guide from our home page. 

Resources

News and information from Records and Information Management Services

If you are not a designated department records management contact (DRMC) listed in the OHS and would like to receive records management news and information updates, subscribe to our RM Contacts mailing list.

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