The University of Texas at Austin Records Retention Schedule (UTRRS) provides detailed guidance on the retention requirements for records created, received, used, and stored at the university.

Access the most recent version of the UTRRS:

The UT Records Retention Schedule (PDF)


The UTRRS is certified by the Texas State Library and Archives Commission and adopted as official policy of the university as a means of:

  • listing minimum retention and preservation requirements for all records created in the course of university business.

  • authorizing the destruction of university records in accordance with procedures developed to comply with state and federal regulations.


In order to dispose of any university record you must refence an entry within the UTRRS. If there is not an entry that describes the records you have, contact RMS at rms@austin.utexas.edu.

For more information on what constitutes a record, visit What is a record?