Master Records

Master records include any original record created during the course of university business. It is essential that we retain one copy of each master record. 

• This copy is the master record
• Includes records created or stored in non-university systems
• Can be held/created by any university employee or university contractor

Retention requirements for master records apply to any format:

• PDFs and imaged records
• Electronically Stored Information (ESI)
• Correspondence
• Email
• Posted mail and other hard-copy delivery
• Photographs, videos, audio recordings
• Paper documents

If you are uncertain about whether or not a record is a master record please reach out to Records and Information Management Services by emailing: rms@austin.utexas.edu.